IFMIS Academy2019-07-25T13:14:44+00:00

IFMIS Academy

The National Treasury / IFMIS Department established IFMIS Academy in May 2012 as a key capacity building institution for the IFMIS users. IFMIS Academy is now a leader in providing tailored training for IFMIS Users and stakeholders at the MDAs and Counties. The knowledge on the use of IFMIS by Department staff and IFMIS users in MDAS and County Governments is now well institutionalized.

IFMIS Academy objectives are to:

  • Ensure The National Treasury has the required documentation and training tools to support IFMIS Users and Technical Staff through training,
  • Increase the competency of existing IFMIS users and expand user base to develop a workforce  capable of using all the tools to complete their tasks with utmost ease,
  • Provide staff from both National and County Governments with personal development plans tailored to their role, current skills and aspirations,
  • Develop and deliver tailored training courses and materials that equip IFMIS Department staff with the skills to do their work effectively and efficiently,
  • Develop more IFMIS experts and IFMIS Super Users through capacity building,
  • Foster a learning culture by providing frequent and regular professional training opportunities.

Curriculum

IFMIS Academy offers training in different functional areas of finance management. The training is also based on the role each officer plays and their approval hierarchy in Government. The Academy’s core curriculum courses include Change management and IFMIS Functional Training.

(A) Change Management

The Change Management course focuses on participants perceptions on the IFMIS system. The training also demystifies the IFMIS system and highlights its advantages over the manual public financial management transactions.

Steps to bringing change among IFMIS Users include:

  • Creating awareness through continuous learning and training to enhance Users’ skill sets and capabilities,
  • Educating End-Users through confidence building to carry out their tasks and mandates,
  • Communicating with Users the benefits of the IFMIS system and making each End-User a change agent,
  • Actively overcoming resistance to change by preparing for change, managing change and re-enforcing change.

IFMIS Functional training

IFMIS Academy offers functional training based on training needs for different finance management officers in planning, budgeting, procurement and accounting among others.

1. The Re-engineering for Business Results (RBR)

Training in RBR constitutes a review of systems previously used by Government for financial management to identify where the IFMIS system can be used to enhance those processes. The training features all IFMIS components.

2. Plan to Budget (P2B)

The P2B training comprises general ledger workflows and the integrated P2B process and system i.e. program based budgeting, automated system for commitment ceilings, preparation of single Chart of Accounts and Enhanced Reporting Capabilities using the system. This training is recommended for budgeting and financial planning officers whose functional areas are budgeting in MDAs and Counties.

The training is also crucial for senior government officers who authorize payment – to understand the budgeting process and budget payment schedules.

3. Procure to Pay (P2P)

The P2P training comprises the automated procurement process; online tendering and award of contracts; online payment initiation and approvals; enforcement of budgetary controls and financial management using the IFMIS system. This training is for Procurement and Accounts Officers involved in the procurement process.

4. Revenue to Cash (R2C)

R2C training focuses on auto reconciliation of revenue and payment; automatic generation of Electronic Fund Transfer (EFT) files and exchequer releases with IFMIS, as well as automated revenue collections. This training is recommended for officers in MDAs and Counties who are involved with revenue.

5. Record to Report (R2R)

In R2R training, participants learn electronic Transmission of Bank Statements from CBK; securing two- way interface between IFMIS and CBK; automated bank reconciliation and online maintenance of Bank account details. The training targets officers responsible for Government financial records.

6. ICT to Support (ICT2S)

This training focuses on ICT options including: IFMIS software; hardware and infrastructure Support; help desk training (for technical support); development of business continuity plans as well as disaster recovery plans. The ICT2S Training takes a two prong approach:

  • Training IFMIS Re-engineering technical department on the system to achieve Super Users’ status to support MDAS and County Governments. IFMIS Academy has developed a special curriculum for the IFMIS Re-engineering department team that is upgraded each time the IFMIS system,
  • Training County Government ICT officers on the system to equip them for their support role to finance management staff.

KENYA SCHOOL OF GOVERNMENT
eLearning and Development Institute
&The National Treasury (IFMIS ACADEMY)

WeekDateClassroom Trainings/
KSG/Treasury
July-19
Week 1Financial Year closure
Week 2Financial Year closure
Week 3Financial Year closure
week 4Financial Year closure
August-1929th July- 2 August
Week 15th-9th AugustAccountants(CM,AR,AP,GL)
Week 212th -16th AugustFinance Officers(Hyperion)
Week 319th-23rd AugustProcurement Officers
week 426th-30th AugustAuditors
September-19
Week 12nd - 6th Sept.Accountants(CM,AR,AP,GL)
Week 29th - 13th Sept.Finance Officers(Hyperion)
Week 316th - 20th Sept.Procurement Officers
week 423rd - 27th Sept.Auditors
October-1930 October-4th November
Week 17th-11th Oct.Accountants(CM,AR,AP,GL)
Week 214th - 18th Oct.Finance Officers(Hyperion)
Week 321st - 21st Oct.Procurement Officers
week 428th - 1st Nov.ICT Officers
November-19
Week 14th - 8th Nov.Accountants(CM,AR,AP,GL)
Week 211th - 15th Nov.Procurement Officers
Week 318th - 22nd NovAccountants(CM,AR,AP,GL)
week 426th - 29th Nov.ICT Officers
December-19
Week 13rd - 7th Dec.AIE Holders
Week 2Jamhuri day holiday
Week 3Chritmas Holiday Break
week 4Chritmas Holiday Break
January-20
Week 1Christmas Holiday Break
Week 2Christmas Holiday BreakAIE Holders
Week 320th-24th JanAccountants(CM,AR,AP,GL)
week 427th-31st JanProcurement Officers
February-20
Week 13rd-7th FebFinance Officers
Week 210th-14th FebAuditors
Week 317th-21st FebAccountants(CM,AR,AP,GL)
week 424th-28th FebProcurement Officers
March-20
Week 12nd-6th Mar.Auditors
Week 29th-13th Mar.Procurement Officers
Week 316th-20th Mar.Accountants(CM,AR,AP,GL)
week 423rd-27th Mar.AIE Holders
April-20
Week 130th Mar - 3rd AprilAccountants(CM,AR,AP,GL)
Week 16th-10th AprilICT officers
Week 213th-17th AprilProcurement Officers
Week 320th-24th AprilAIE Holders
week 4Easter holiday
May-20
Week 14th-8th MayICT Officers
Week 211th-15th MayProcurement Officers
Week 318th-21st MayAuditors
week 425th-29th MayAccountants(CM,AR,AP,GL)
June-20
Week 11st-5th JuneFinance Officers
Week 28th-12th JuneProcurement Officers
Week 3Financial Year closure
week 4Financial Year closure